SPECIAL EVENTS COORDINATOR
Dedicated Volunteer Position
Location:
Remote with occasional in-person presence (if local)
Commitment:
4–8 hours/month (more around event dates)
Reports To:
Program Director or Executive Director
Overview
The Special Events Coordinator plays a vital role in creating memorable, mission-driven experiences that celebrate, support, and spotlight the work of ChatterGirls. This volunteer leads the planning and execution of events such as graduation ceremonies, community workshops, Girl Empowerment Days, and donor appreciation nights—ensuring every event reflects the heart of our mission to empower girls ages 8–14 with confidence and resilience.
Key Responsibilities
-
📅 Plan and Manage Special Events
-
Oversee logistics for events from concept to completion, including timelines, checklists, and budgets
-
Coordinate venues, vendors, permits, supplies, and other logistical needs
-
-
🧍♀️ Create Engaging and Empowering Experiences
-
Help design meaningful, girl-centered moments that celebrate participants and inspire supporters
-
Ensure each event aligns with ChatterGirls’ values and visual branding
-
-
📢 Coordinate Event Communications
-
Collaborate with the marketing team on invitations, promotional materials, and follow-up content
-
Communicate event details clearly with volunteers, partners, and staff
-
-
👥 Lead Day-of Support and Team Coordination
-
Recruit and coordinate volunteers for setup, guest welcome, and breakdown
-
Serve as the go-to person on the day of the event to ensure things run smoothly
-
Skills & Qualifications
-
Enthusiastic about organizing community events with purpose
-
Strong attention to detail and organizational skills
-
Excellent communication and leadership abilities
-
Experience in event planning, hospitality, or logistics is a plus (but not required)
-
Creative, flexible, and solution-oriented—ready to adapt in real time
What You'll Gain
-
Play a key role in creating joyful, mission-driven experiences
-
Build event coordination and leadership skills
-
See firsthand the impact of your work on girls and their families
-
Earn public recognition, event credits, and a personalized letter of recommendation